FREE CLIENT UPLOAD PORTAL

Finally, Your Reliable Accounting Department.

Secure document uploads for smarter accounting.

Clients can upload bank statements, receipts, tax documents, invoices, payroll reports, and bookkeeping files without phone calls or back-and-forth email.

Upload Documents
✓ PDF, CSV, QBO, OFX✓ Contact-free onboarding✓ Two-factor login protection

Upload Dashboard

Files24uploaded this month
Processed91%ready for review
Banks8connected accounts
Alerts3missing statements

Bank Statement Upload

Upload files below. This free static portal prepares the front-end experience. Connect it to Google Drive, Dropbox, Supabase, Firebase, or your CRM to store files permanently.

Payment Required
🔒 Current month must be paid before bookkeeping work begins. Uploads are accepted, but processing stays locked until payment clears.

Client Pricing Based on Connected Accounts

Clients can choose how many bank and credit card accounts they need serviced. The estimate updates instantly before checkout.

Estimated Monthly Plan$399
Base bookkeeping$399
Account add-ons$0
Volume adjustment$0

Included

AI categorizationIncluded
Monthly reconciliationIncluded
Secure uploadsIncluded
Monthly reportsIncluded

Checkout

This front-end demo can connect to Stripe Payment Links or Stripe Checkout when you are ready to accept payments.

Pricing shown is an estimate and can be adjusted for cleanup, payroll, sales tax, catch-up bookkeeping, or CFO services.

FULL-SERVICE ACCOUNTING DEPARTMENT

Replace or Create Your Entire Accounting Department With Ease

From invoicing customers and paying approved vendor bills to bookkeeping, reconciliations, reporting, cash-flow management, budgeting, and financial leadership—we give you the capabilities of a complete accounting department without the overhead and cost of hiring an entire internal team.

We’ve got your accounting department covered—with a tested, vetted team ready to work at a fraction of the cost of building it in-house.

Starting at $9,950/month Final pricing depends on transaction volume, entities, complexity, integrations, and service scope.

What Your Accounting Department Can Handle

✓Customer invoicing
Create and send invoices, track due dates, apply payments, and maintain customer balances.
✓Accounts receivable and collections
Monitor aging, follow up on overdue invoices, record deposits, and report expected cash receipts.
✓Vendor bills and payments
Enter bills, organize approvals, schedule payments, track due dates, and maintain vendor records.
✓Bank and credit-card management
Post activity, reconcile accounts, investigate discrepancies, and keep balances current.
✓Full-cycle bookkeeping
Categorize transactions, post journal entries, maintain the general ledger, and complete month-end close.
✓Payroll accounting support
Coordinate payroll data, reconcile payroll reports, post payroll entries, and track payroll liabilities.
✓Expense and receipt management
Collect documentation, match receipts, review employee expenses, and support reimbursement workflows.
✓Cash-flow management
Monitor upcoming receipts and payments, prepare cash forecasts, and flag funding needs early.
✓Monthly financial reporting
Profit and loss, balance sheet, cash-flow reporting, KPI dashboards, and management summaries.
✓Budgeting and forecasting
Build budgets, compare actual results, update forecasts, and explain meaningful variances.
✓Tax-ready books
Maintain organized records and supporting schedules for your tax professional.
✓Accounting systems and controls
Improve workflows, permissions, approvals, document retention, and automation.
✓Leadership meetings
Regular reviews of financial performance, risks, cash position, and next actions.

Scope Notes

•Payments are prepared and scheduled only with your approved controls and authorization.
•Tax-return preparation, legal advice, audits, and attest services are not included.
•Major historical cleanup, multi-year catch-up work, and complex implementations are quoted separately.
•Third-party software, payroll, banking, merchant-processing, and filing fees are billed separately.
•International, inventory-heavy, or complex multi-entity work may require a custom scope.

Start with a consultation so we can confirm responsibilities, approval controls, systems, and final pricing.

Payment-First Monthly Workflow

VibrantaAI will not begin bookkeeping work until the client’s current monthly payment is successful.

1. Invoice Generated
2. Payment Required
3. Document Request
4. Work Queue
5. Review / Complete
Payment is required before monthly document requests are sent and before bookkeeping work starts.

Admin Client Status

ClientMonthPaymentDocumentsWork Status
Demo ClientCurrent Month🔴 Payment requiredLockedDo not start

Upload Client Documents

Drag and drop files here

or

Supports PDF, CSV, QBO, OFX, Excel, JPG and PNG up to your host limit.

Demo mode: uploads can be received, but processing remains locked until current month payment is successful.
File Name
Type
Client
Status

Monthly Document Request Center

Send clients a secure monthly checklist so they know exactly what to upload before bookkeeping begins.

Locked until payment clears. After successful payment, send this monthly document request automatically.
FREE BUSINESS ACCOUNTING ASSESSMENT

Tell Us About Your Business. See What You Need, What It Could Cost In-House, and What You Could Save.

You came here because something in your accounting may not be working the way it should. Don't leave without seeing what a better solution could look like for your business.

1. Tell Us About Your Business

2. What Do You Need Help With?

3. What's Frustrating You Today?

YOUR PERSONALIZED RECOMMENDATION

Estimated Comparable In-House Staffing Cost
VibrantaAI Pricing
Potential Estimated Annual Savings

Your Estimated Annual Payroll Savings by Accounting Function

Based on the jobs and accounting functions you selected, here is an illustrative estimate of the payroll and employer costs you may avoid by using VibrantaAI instead of hiring each role separately.

Accounting Function / Comparable RoleEstimated Annual Employer Cost
Estimated Salaries$0
Payroll Taxes & Benefits$0
Total In-House Cost$0
Estimated Annual Savings$0

Illustrative estimates use role-based salary assumptions plus a 25% employer-cost allowance for payroll taxes, benefits, recruiting, technology, training, and related overhead. Actual costs vary by location, experience, staffing model, benefits, and scope.

Sign Up Now & Save 10% on Your First Month of Services

Estimates are illustrative only. Comparable in-house staffing costs and potential savings vary by geography, experience, roles, benefits, payroll taxes, recruiting, technology, company complexity, and other factors. Final VibrantaAI scope and pricing are confirmed after review and in a signed service agreement.

THIS IS A NEW WAY OF ACCOUNTING

No More Hiring. Training. Hoping. And Starting Over.

Stop spending months recruiting and training accounting staff only to have them quit, underperform, or simply not work out. No more chasing emails. No more waiting for callbacks and information. No more rebuilding your accounting department every time someone moves on.

We've got you. A vetted, experienced accounting team designed for continuity, consistency, accountability, and better financial visibility.

Stop Chasing. Stop Waiting. Start Knowing.

FINALLY, YOUR RELIABLE ACCOUNTING DEPARTMENT

No Call-Outs. No Vacation Gaps. No Quitting. No Starting Over.

We’re always here for you at VibrantaAI. Your business doesn’t stop when someone calls out, goes on vacation, or quits—and your accounting department shouldn’t either. VibrantaAI is designed to provide continuity, reliability, and an experienced team that keeps your accounting moving forward.

No Scrambling.No more scrambling to cover unexpected absences or accounting gaps.
No Waiting.No more putting important work on hold while waiting for someone to return.
No Lost Knowledge.Build continuity around documented workflows, systems, controls, and your business needs.
We’ve Got You.A vetted, experienced accounting team built to keep your financial operations moving.

Finally, your reliable accounting department. We’ve got you.

VETTED · EXPERIENCED · CONSISTENT

No Turnover Headaches. No Chasing Emails. No Waiting for Callbacks. No Starting Over.

Your accounting department is here—experienced, vetted, responsive, and ready to work. Get the consistency, accuracy, and accountability your business deserves without the delays and disruption of constantly hiring, training, replacing, and managing accounting staff.

No Chasing.Clear workflows and responsive communication designed to keep accounting work moving.
No Waiting.Reduce the delays caused by unanswered emails, missed callbacks, and unclear ownership.
No Starting Over.Build continuity around documented processes, systems, controls, and knowledge of your business.
Ready to Work.A vetted, experienced accounting team focused on dependable execution and financial visibility.

No chasing. No waiting. No starting over. Just an experienced accounting team that knows your business and keeps things moving.

Finally, your reliable accounting department—ready when your business is.

A BETTER WAY TO BUILD YOUR BACK OFFICE

Stop Building an Accounting Department. Start Using Ours.

Your entire accounting department. Tested. Vetted. Ready to work. From invoicing and approved vendor payments to bookkeeping, reconciliations, cash-flow management, financial reporting, budgeting, and CFO-level insight—we handle the financial operations that keep your business moving.

Starting at $9,950/month—without the cost, recruiting, turnover, benefits, management burden, or complexity of building an entire in-house accounting team.

One team. One monthly relationship. Your accounting department, handled.

Stop Chasing Numbers.

Know where your business stands with organized books, reconciliations, reporting, and clearer financial visibility.

Stop Worrying About Invoices and Bills.

Keep money moving with customer invoicing, receivables tracking, vendor-bill workflows, and approved payment controls.

Stop Hiring One Role at a Time.

Get broader accounting capabilities through one coordinated team instead of recruiting disconnected individual hires.

See Problems Earlier.

Improve visibility into cash flow, expenses, overdue receivables, and financial performance before issues become emergencies.

Grow Without Rebuilding Your Back Office.

Expand the scope of support as your transaction volume, entities, systems, and financial complexity grow.

Get Financial Leadership, Not Just Data Entry.

Turn accounting information into useful conversations about cash, performance, risks, priorities, budgets, and next actions.

Imagine Not Having to Worry About Who Is Handling the Books.

No scrambling to send invoices. No wondering whether bills were recorded. No waiting weeks for financial reports. No trying to manage multiple disconnected accounting hires.

You run the business. We help run the accounting department behind it.

What Would Your Business Look Like With the Right Accounting Department Behind It?

See what your business needs, what we can handle, and whether replacing or building your accounting department with VibrantaAI makes financial sense.

Starting at $9,950/month. Final scope and pricing depend on transaction volume, entities, systems, complexity, integrations, and responsibilities.

WELCOME, POTENTIAL CLIENT

See What a New Way of Accounting Could Look Like for Your Business.

Choose what brought you here. We’ll take you directly to the experience that best matches what you need—then show you a recommended path, suggested pricing, estimated comparable in-house staffing costs, potential savings, and your next step.

Sign Up Now & Save 10% on Your First Month of Recurring Services

See your recommended solution first. Final scope, pricing, promotional eligibility, and terms are confirmed before services begin.

No chasing. No waiting. No starting over. We’ve got you.